Privacy Statement
Clockin247.com ("Our Site") is a website owned by The Simply HR Software Company Limited ("we", "our", "us"). We are committed to protecting and respecting your privacy.
This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
For the purposes of the Data Protection Act 1998 (the Act), the data controller is The Simply HR Software Company Limited. Our registered office address is Chestnut Farm House, Wroot Road, Epworth, DN9 1EF.
Our nominated representative for the purpose of the Act is The Managing Director.
INFORMATION WE MAY COLLECT FROM YOU
We may collect and process the following data about you:
• Information that you provide by filling in forms on Our Site. This includes information provided at the time of registering to use our goods or services, requesting goods or services or requesting information from us.
• If you contact us in writing (including by email), we may keep a record of that correspondence.
• Information that you provide to us when we speak to you by telephone. We may make and keep a record of the information you share with us.
• We may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them. We may make and keep a record of the information that you provide to us by completing surveys or participating in competitions.
• Details of transactions you carry out through Our Site and of the fulfilment of your orders.
• Details of your visits to Our Site including, but not limited to, traffic data, location data, weblogs and other communication data, whether this is required for our own billing purposes or otherwise and the resources that you access.
• Information obtained by us from third parties in accordance with the Act.
IP ADDRESSES AND COOKIES
We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration and to report aggregate information to our advertisers. This is statistical data about our users' browsing actions and patterns, and does not identify any individual.
For the same reason, we may obtain information about your general internet usage by using a cookie file which is stored on the hard drive of your computer. Cookies contain information that is transferred to your computer's hard drive. They help us to improve Our Site and to deliver a better and more personalised service. They enable us:
• To estimate our audience size and usage pattern.
• To store information about your preferences, and so allow us to customise Our Site according to your individual interests.
• To speed up your searches.
• To recognise you when you return to Our Site.
You may refuse to accept cookies by activating the setting on your browser which allows you to refuse the setting of cookies. However, if you select this setting you may be unable to access certain parts of Our Site. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you log on to Our Site.
Please note that our advertisers may also use cookies, over which we have no control.
WHERE WE STORE YOUR PERSONAL DATA
The data that we collect from you may be transferred to, and stored at, a destination inside or outside the European Economic Area ("EEA"). It may also be processed by staff operating inside or outside the EEA who work for us or on our behalf or for one of our suppliers. Such staff maybe engaged in, among other things, the fulfilment of your orders and/or your request for us to provide services or goods or information about us, the processing of payment details and the provision of support services. By submitting your personal data, you agree to this transfer, storing and/or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.
All information you provide to us is stored on our secure servers or the secure servers of third parties authorised by us.
Where we have given you (or where you have chosen) a password which enables you to access certain parts of Our Site, you are responsible for keeping this password confidential. You must not share a password with anyone.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to Our Site; any transmission is at your own risk. Once we have received your information, we will use procedures and security features to try to prevent unauthorised access.
USES MADE OF THE INFORMATION
We use information held about you in the following ways:
• To ensure that content from Our Site is presented in the most effective manner for you and for your computer.
• To provide you with information, products or services that you request from us, or which we feel may interest to you.
• To carry out our obligations and enforce our rights arising from any contracts entered into between you and us.
• To notify you about changes to our goods and services.
If you are an existing customer, we may contact you by electronic means (fax, telephone, email or SMS) with information about goods and services that you have requested from us or which are similar to those which were the subject of a previous sale to you. We will not otherwise contact you by electronic means to provide you with information about goods and services which may be of interest to you, unless you have consented to this. If you do not want us to use your data in this way, please let us know.
If you are a new customer, we will only contact you by electronic means to provide you with information about goods and services which may be of interest to you if you have consented to this. If you do not want us to use your data in this way, please let us know.
Whether you are an existing or a new customer, we may contact you by post with information about goods or services which may be of interest to you, unless you tell us that you do not want us to do so.
Other than as set out elsewhere in this privacy policy, we will never pass on your details to any third parties (e.g. so that they can send you details about products or services they offer, or which are offered by other businesses) without obtaining your consent to do so.
We do not disclose information about identifiable individuals to our advertisers, but we may provide them with aggregate information about our users (for example, we may inform them that 500 men aged under 30 have clicked on their advertisement on any given day). We may also use such aggregate information to help advertisers reach the kind of audience they want to target (for example, women in SW1). We may make use of the personal data we have collected from you to enable us to comply with our advertisers' wishes by displaying their advertisements to that target audience.
DISCLOSURE OF YOUR INFORMATION
We may disclose your personal information to any member of our group, which means our subsidiaries, any ultimate holding company and its subsidiaries, as defined in section 736 of the UK Companies Act 1985.
We may disclose your personal information to third parties:
• In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
• If we or substantially all of our assets are acquired by a third party, in which case personal data held by us about our customers will be one of the transferred assets.
• If we are under a duty to disclose or share your personal data in order to comply with any legal or regulatory obligation.
• In order to enforce or apply our Terms and Conditions of Website Use and/or any other agreements.
• In order to protect the rights, property, or safety of us, our clients, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and prevention, credit risk reduction and to pursue debtors.
• If we use a third party to host the servers on which your personal information is stored.
• In any other manner or for any other reason mentioned elsewhere in this policy.
YOUR RIGHTS
You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes. You can exercise your right to prevent such processing by replying to any information we send you with a request that we do not send any further information. You can also exercise the right at any time by contacting us at Chestnut Farm House, Wroot Road, Epworth, DN9 1EF
Our site may, from time to time, contain links to and from the websites of our suppliers, partner networks, advertisers, affiliates and any other third parties. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies or the content or operation of these websites. Please check these policies and the terms of the websites before you submit any personal data to these websites.
ACCESS TO INFORMATION
The Act gives you the right to access information held by us about you. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.
We want to make sure that your personal data is accurate and up to date. You may ask us to correct or remove information you think is inaccurate.
CHANGES TO OUR PRIVACY POLICY
Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Therefore, we advise you to revisit this page regularly.
CONTACT
Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to Chestnut Farm House, Wroot Road, Epworth, DN9 1EF